Band Handbook


 

THE ELDER HIGH SCHOOL BAND HANDBOOK

Table of Contents

Band Philosophy

Message to Parents

Band in Perspective

Component Groups

Participation - Band & Orchestra

Private Lessons

Personal Practice

Solo & Ensemble

Attendance Policy

Band Practice

Discipline / Attitude

Leadership / Band Council

Code of Conduct

Conduct on Band Trips

Equipment Policies

Accessories

Uniforms

Transportation

Calendar of Events

Band Booster Info

Fees & Fundraising

Grading

Color Guard Constitution

1...back to top Band Philosophy and Objectives

Band Philosophy

 

 

Being members of the Band and Boosters is very important.  We are a TEAM - a group of people (teachers, students, and parents) working together in a coordinated effort, towards a common goal.  

 

Each member plays an integral part of the band. Everyone works to develop his/her skill to make the team the best it can be. The team as a whole is only as strong as its individual members.

 

Participation in band greatly enriches the life of all members. The benefits extend far beyond greater musical knowledge and skill to abilities which are helpful in every facet of life. Being part of the band helps a student become a better musician, and more importantly, a better person.

 

Taking part in a group endeavor develops teamwork, leadership skills, self-discipline and confidence. Students learn the value of commitment, sacrifice, sharing, cooperation, and respect as they work together toward a common goal. As members work individually to hone their own skills, they develop discipline, patience, coordination and confidence.  Helping others improve for the good of the group is a valuable lesson in leadership, cooperation, and sharing. Lasting friendships form as a result of working together.

 

The study of music also provides many opportunities and benefits. Music is a form of communication through which we can learn about our cultural heritage and express ourselves across the barriers of language, socioeconomic status, and ethnic background. Musicians are given many opportunities which are unavailable to others. The daily practice required to develop musical skill enhances self-discipline, patience, and persistence. Recent studies indicate that studying music develops logic, creativity and mathematical ability. Playing music can also bring great pleasure and provide a lasting source of enjoyment.

 

The Elder Band holds a proud tradition of excellence and works to keep the tradition through teamwork, hard work, discipline and reliance on each other to do our best. To continue in this tradition of success requires a high degree of dedication, effort, and pride on the part of each person involved. The experiences that you receive as a member of the Elder High School Band will be memories that will last for many years after you graduate.

 

 

General Objectives

 

To make participation in instrumental music available to all students at Elder High School. Many of the opportunities afforded to young musicians are simply not available to others. We strive to provide these opportunities to any students who are interested, regardless of previous experience.

 

To develop musical experiences that enhance students’ overall educational experiences. Through their study of music, band students increase discipline, patience, coordination, confidence, and persistence. Their experience in band will also teach them a great deal about leadership, cooperation, and sharing and result in many lasting friendships. We recognize that few high school musicians make music a career. However, the mental discipline and thought processes required in the study of music are applicable in all fields of endeavor.

 

To provide suitable background in music education for those students who elect to continue the study of music after graduation. For some band members, music is a career choice. For these students we seek to provide as many opportunities and resources as possible to increase their chances of success in the field.

 

To develop a lifelong appreciation for music and continuation of musical activities. Through their exposure to a variety of musical forms and styles, many students find new sources of enjoyment later in life. Even those who do not continue playing their instrument after high school find that they have developed a greater enjoyment of and appreciation for different styles of music.

 

To develop performing organizations that are a source of pride for the individual, the school, and the community. Band members are ambassadors of school spirit and pride within the school as well as in the community at large, where they serve as highly visible representatives of the Elder student body. When they perform to the best of their ability, they leave behind a good impression of Elder High School, of the band, and of each individual member.



2...back to top
To all new Band Parents:
Welcome to the most enthusiastic and effective support group in our
community, the
Elder High School Band Boosters. Now that your son/daughter is
an active member of the band, we hope you will take advantage of this
outstanding positive family experience. It is the opportunity to join your
son/daughter in the attainment of a mutual goal, something you do not want to
miss.

At a time when young people are making crucial decisions concerning personal
behavior, ethics, integrity, morals, and an array of vital life choices,
wouldn't you like to be around to have some influence on their direction?
Band parents enjoy this unusual vantage point, and all of the band members
benefit from such a healthy relationship.

Band parents are also integrated into every phase of the program. They are
not passive observers, or simply a polite sideline audience, but active
contributors in the daily operation of the program. The ongoing success of
our program is in direct proportion to the support of our parents. We need
you.

Although the generation of extra funds is an important function of the band
parents, it is not the organization’s sole purpose, nor should it be seen as
the sole reason for the group’s existence. There is a much greater agenda at
hand - the opportunity to create a partnership with your son/daughter and
actively participate in an exciting mutual journey of success...making a d
ream come true. Band is a family affair.

“As a band parent, what can I do to help?” This often-asked question has an
endless number of possible answers. Whatever expertise you bring to the table
can be employed, and will be much appreciated. Band parents provide the tools
of every trade so our students can enjoy an endless source of practical
knowledge and wisdom unselfishly shared with our musical community. Without
fail, everyone has something to give.

However, your most important contribution will always be your presence.
Simply being involved sends a powerful message to your son/daughter. You
become a role model of conviction. There is no substitute for this precious
and priceless gift.

I often think there is as much pride in our band booster organization as
there is in the band itself. Many of our parent participants have found
hidden social benefits for their own growth and development. Not only do our
boosters work hand-in-hand with our band program, but they relish the
exchange with other parents who share a common interest.

You may think there are not enough hours in the day to add one more
responsibility to your schedule. This is a legitimate consideration; however,
we are sensitive to the situation. You will find everyone is willing to make
the necessary accommodations so all parents can become involved. It is a
chance that will only come around once in life for your son/daughter.

I urge you to attend our meetings, become an active member of the various
committees, and join the ranks of a wonderful "band of parents" who ensure
our students are at the front of life's parade. You will quickly sense the
caring and sharing attitude that has become the trademark of this group. You
will also enjoy the optimistic atmosphere of our band’s number-one fan club -
our band parents.

3...back to top Band is a Choice
It is also a privilege, not a right. The reason our band is so successful is
that the members choose to be a part of it. When you are part of a group such
as band or a sports team, other members of the group depend on you to do your
part for the success of the entire group.

The rules in this handbook are meant to insure the smooth running of our
organization. Because of the collective nature of a performing ensemble,
strict guidelines are often necessary to achieve this end. Without everyone
present, properly attired, with the proper attitude, the entire group
suffers. No performing group can accomplish its goals without complete
commitment from each member.

If a band member is not doing his/her part, by failing to put forth the
effort, causing dissension among other members, damaging the reputation of
the band by his/her behavior, or continually lacking respect for others, that
member will be asked by the directors to consider leaving the band. At that
point it is the student’s choice to either “shape up or ship out.” If the
student stays in band and the unacceptable behavior continues, his/her
membership in band will be terminated. School policy dictates that students
who drop or are removed from a class receive a failing grade (65) for the
year.


Band and Academics
A well-rounded education is extremely important. Every student should be
exposed to the arts as well as academic courses and athletics. We believe
band to be beneficial to a student in many ways. Many of the skills learned
in band carry over into other subjects, sometimes in unexpected ways.
Students who are involved in a music program generally earn higher grades in
other subjects than those who are not.

Of course, any student’s first priority should be his/her studies. Band
members need to learn to manage their time effectively so that participation
in band does not interfere with grades in other classes. Our practice
schedule allows plenty of time for studies and other activities if that time
is used wisely. Band members who are failing courses or are on academic
probation are offered the services of a tutor - another band member - from
the band support system.


Other School Activities
We believe it is beneficial to students to be involved in a variety of
activities. Whenever possible, we encourage our members’ participation in
other school groups, and applaud their efforts. At the same time, remember
that band is considered an academic subject and you will receive a grade. Do
not allow your band grade to suffer for the sake of an extracurricular
activity.

Please discuss any extenuating circumstances with the directors in advance.
It is usually possible to arrange a compromise if a conflict arises. Many
band members have successfully participated in both band and athletics (or
other activities) and excelled academically as well.


Conflicts With Work
Part-time jobs are very beneficial for high-school students. They provide
valuable experience as well as an income. However, a student’s primary
responsibility must always be his/her studies. No part-time or summer job
will be as important in the long run as the education which provides the
potential for a well-paying, satisfying career. For a band member, this means
that your responsibility to band (because it is part of that education) must
take precedence over any part-time job. Most employers are supportive of this
philosophy and will allow schedule changes when necessary to accommodate
school-related activities.

4...back to top Elder Band Component Groups

Marching Band - This is the most active of the bands and requires extra
rehearsals, summer rehearsals, and some weekend time in the fall. It is
comprised of all 7th period band members. The marching band performs
half-time shows at all Elder football games and various band competitions
during the football season, as well as occasionally marching in parades
throughout the year.

Concert Band - Also includes all 7th period band members. Marching band
becomes concert band after football season ends. The concert band performs at
Seton-Elder Performing Arts Series performances, puts on a Christmas concert
for band families, and may perform at various community functions on
occasion.

Stage Band - Consists of a select ensemble of band members who play jazz,
swing and popular music. Members are selected by audition. The stage band
performs at special events, Performing Arts Series, grade school recruiting
trips, etc.

Pep Band - Includes band members who perform in the stands at basketball
games and various other school functions for the purpose of promoting school
spirit and providing entertainment. Membership is voluntary. Members must
attend a minimum number of performances to receive extra credit and awards.

Steel Drum Band - Consists of band members who work independently. Members
must also be members of the Elder Band. The steel drum band performs
Caribbean-style music. They are given the opportunity to perform at various
band functions. As an independent group, the members choose and arrange their
own music and set their own schedule. Money from the paying  jobs cover the
cost of tuning and maintaining the drums. After these have been covered the
members may keep some of the money they earn as credit in their accounts.

Indoor Percussion Ensemble - Consists of the percussion section of the 7th
period band. This group performs in indoor competitions during the winter
months.

Beginning Band - Comprised of first-year players learning the fundamentals.
The purpose of beginning band is to give inexperienced students the
opportunity to play an instrument and prepare them to join band the following
year. The class meets during 6th period.

Seton Orchestra - Members of the 7th period band have the opportunity to
participate in the Seton Orchestra if they wish. Orchestra members are also
invited to join Elder’s Band. (see Participation in Band and Orchestra, p. 5).

Color Guard - Consists of flag and rifle twirlers from Seton and Mother of
Mercy High Schools who perform with the marching band in halftime shows,
competitions and parades. Members are selected through tryouts in the spring.

Indoor Guard  - Members of the above color guard who compete in indoor
competitions during the winter months


The groups listed above reflect the various opportunities available to our
students while they are in high school. Many band members continue playing
long after they leave high school - in their college bands, dance bands, etc.
For example, Lee’s Junction is a Big Band whose members are mostly Elder Band
alumni.


5...back to top Participation in Band and Orchestra
Students who plan to play in both the Elder Band and Seton Orchestra must put
both courses on their school schedules. Students’ 7th-period (“M” bell) time
is divided between band and orchestra as detailed below. They receive a grade
from each class every quarter. At the end of the year, they receive 1/2
credit in each course, for a total of one full credit in instrumental music.
All students who wish to participate in both programs are required to be in
marching band and attend the after-school rehearsal each week during marching
band season. The schedule if you are in both is as follows:


Marching Season
(1st Quarter)

    Band (at Elder):    Monday, Wednesday, Thursday, Friday during school
        (7th period)
        Monday & Wednesday after school (till 4:30 PM)
        All games. competitions, parades, Band Camp and summer rehearsals

    Orchestra (at Seton):   Tuesday during school (“M” bell)
        Tuesday and Thursday after school (2:45 - 4:00 PM)
        All performances and extra rehearsals

Concert Season
(2nd, 3rd, 4th Quarters)

    Band (at Elder):    Monday & Wednesday during school
        Friday - students stay at own school - Concert/Stage Band  
        All performances and extra rehearsals

    Orchestra (at Seton):   Tuesday & Thursday during school
        Friday - students stay at own school
        All performances and extra rehearsals


Adjustments will be made as needed due to school schedules and performance
schedules of the groups. Directors of both groups give major consideration to
attendance and participation when completing grades.




6...back to top Private Lessons
Although we do not require private lessons, we strongly encourage them.
Individual lessons greatly enhance a student’s progress and provide more
attention to specific problem areas than is possible during band class. 
Please keep in mind that part of the band grade is based on improvement
during the grading period. If you need help finding an instructor, please see
the directors. They can provide you with a list of recommended teachers.


7...back to top Personal Practice Time
Practicing is the only way to learn to play a musical instrument. Learning an
instrument requires a commitment of your time and energy. The deeper your
commitment, the better musician you will become.

A good rule of thumb is to practice whenever you get the chance. Ideally, you
should practice 10-20 minutes a day. This is your band homework! Consistency
is the key. How often you practice is more important than how long you
practice.

It is also crucial that you practice correctly. Developing good habits is one
of the most important reasons for practicing. Don’t just play through the
music; work more intensely on trouble spots and proper technique.

The rewards for practicing are more than you might expect. If you want to
play well, you cannot get around it. Good practice habits are the same as
good study habits. Practicing will teach you self-discipline, which will be
of use to you in many other areas of your life.


8...back to top Solo & Ensemble
Each year, Elder Band members participate in the OMEA (Ohio Music Educators’
Association) Solo & Ensemble Competition.  This is an individual learning
activity for the student. Students who are taking private lessons are
expected to perform a solo. Other students are also encouraged to participate
in the competition in a solo and/or ensemble. The band pays the entrance fee
for these events.

Students are responsible for selecting their music with the assistance of the
private teacher or director and for arranging their own transportation.
Accompanists will be provided for students who cannot find one.

Any student who signs up for a solo or ensemble, then decides not to perform
must reimburse the band for his/her entrance fee, to cover administrative
costs.


Music Responsibilities
Students are responsible for their own folders and any music distributed to
them. You must have your music with you at all rehearsals. Marching music
must be memorized by the start of band camp.


9...back to top Attendance
It is absolutely essential to the success of the band that everyone is
present at all rehearsals and performances. The presence or absence of each
individual affects the performance of the entire group. Therefore, attendance
is mandatory at all rehearsals and performances. A performance is like a test
that cannot be made up. Because the quality of a performance is largely
determined by the quality of rehearsals, your presence at all rehearsals is
equally important.


In-School Rehearsals
     All members are expected to be in 7th period class every day. This time is not
 to be used to make up work for other classes or schedule doctor’s
appointments.
     Occasionally, special circumstances arise which require an exception to be
made. Because of the importance of private lessons, students will be excused
from class to take a lesson scheduled by a private instructor.  Also, because
we wish to encourage all learning experiences, members who have retreats,
field trips or special events for other classes will be excused .
 
10...back to top After School Practices
     During football season, after school practices will be held from 2:30 - 4:30
p.m. on Mondays and Wednesdays. Attendance at these practices is mandatory.
Work is not an excuse! Each member is an important part of the band with
his/her own function. When a member is missing, no one else can fill in; this
creates a strain on other members of that person’s section. For this reason
it is crucial that every member be at every rehearsal.

     After football season, practice will usually be limited to 7th period class
time. Extra rehearsals may be announced if needed before major
performances. Prior to a band trip, there may be additional after school,
weekend or evening practices. These extra practice sessions are held only
when absolutely necessary; therefore, attendance is required.

     Some groups within the band program, such as Pep Band, Steel Drum Band,
Indoor Percussion Ensemble, etc. hold their regular rehearsals after school
or in the evening. Attendance at these rehearsals is required for
participation in these groups. Members are expected to arrange their
schedules accordingly, following the same guidelines listed for in-school
rehearsal (above).

     If you cannot be at band practice for any reason, you must discuss it with a
director in advance.


Summer Practices
Summer practices are held beginning in July. The purpose of these rehearsals
is to begin learning the music for the new season. New members also have the
opportunity to learn marching fundamentals before band camp. There will be
post-band-camp rehearsals as announced. Attendance policies are somewhat more
flexible during July; however, attendance is mandatory in August.


Band Camp
Band Camp is held at Thomas More College and runs from Sunday evening through
Friday evening the first week of August. During this session you will learn
the competition show for football season. Band members stay on campus at all
times. No one is permitted to leave campus for any reason unless special
arrangements are made in advance or an emergency arises. All band members are
required to attend band camp. No exceptions are made for jobs. Please discuss
this with your employer far enough in advance.

Performance Attendance
All performances are mandatory. Performing is, after all, the purpose of our
group. By necessity, this policy has fewer exceptions than our rule for
rehearsals. Members will be excused only in extreme circumstances (see
Excused/Unexcused Absences below).


Exceptional Circumstances
On some occasions, a planned absence may be necessary due to special
circumstances. In such instances, the absence will be excused at the
discretion of the directors. The student must submit a note with a parent or
guardian’s signature before the event. If parents wish to discuss these
situations with a director, their phone calls are welcomed, but must also be
followed up with a written request.


Written Communication
Because of the large number of students in the band, all excuses must be
submitted in writing. The directors are always happy to discuss special
circumstances, and we understand that sometimes a more detailed explanation
is helpful. However, keeping track of attendance for so many students is an
enormous task. Conversations can be forgotten, especially when we are very
busy, and mistakes can be made. For this reason we require students to turn
in a note from parents to provide a written record which can be used for
future reference. This rule is intended for the benefit of the student as
well as the directors.


Tardiness
When members arrive late at a rehearsal or performance, it is extremely
disruptive to the entire band. Tardiness reduces the amount of rehearsal time
available and detracts from the concentration of the entire group. For this
reason it is essential that members arrive on time. Any extenuating
circumstances must be explained in writing.

Excused/Unexcused Absences
Students may be excused from a rehearsal or performance for the following
reasons:
    •Serious illness
    • A death in the family or serious emergency involving a family member
    • An occasional conflict with another school event
    • Unavoidable conflicts approved in advance by the directors

       (see Exceptional Circumstances above).

The following reasons for absence will
not be excused:
    • Working
    • Not having a ride
    • Babysitting
    • Birthday parties
    • Going out to dinner, dances (including proms), etc.
    • Unavoidable conflicts not approved in advance by the directors.

 
11...back to top Discipline
Discipline is sometimes understood to mean punishment, but its real goal is
to develop the best possible attitude, efficiency, morale and morals. A
well-disciplined band has the right attitude, does its work efficiently and
shows high morals. Its members do the right thing because they want to, not
because they have to. Such members perform with enthusiasm and zest,
individually or in groups, in order to carry out the mission of their
organization. They will do all their work without specific instructions. When
discipline fails, punishment may be necessary.

Attitude
Attitude involves respect, tolerance and consideration. As a band member you
will be working with people from different social backgrounds and various
levels of education. They will be of different races and may also have
different religions. In fact, they will be as different from you as you are
from them. There is only one thing all of you have in common; you are part of
another tight-knit family. You are a member of the “Spirit of Elder”.

Pride
Being in band should be a source of pride to all band members. Because of
your dedication and hard work, you have earned privileges and opportunities
that are unavailable to others. Along with these perks comes the
responsibility of behaving with dignity and professionalism. Show your pride
by your self-discipline: standing tall and keeping silent at attention,
wearing the uniform correctly, holding your instrument properly, marching in
step, et cetera. Treat your uniform and all equipment with respect.

Pride also involves demanding respect and showing respect for others. Do not
allow anyone to break our ranks! Walking through our lines is a sign of
thoughtlessness or disrespect for the band; we do not deserve to be treated
this way. Do not respond to taunts or insults from idiots. At the same time,
other bands deserve our respect, too. Be courteous to them, especially while
they are performing.

Public Relations
Whenever you wear your uniform, band letters, or anything with “Elder Band”
on it, you represent the band and the school. You should feel proud to be
part of a strong tradition of excellence which so many people before you have
worked hard to establish and uphold. Wherever you go, people will form an
impression about the band and Elder High School based on your appearance and
actions. It is your duty to leave people with a good impression.

The music we provide for the cheering section helps inspire the fans to cheer
along. Halftime shows also make a statement about our school’s spirit and
pride. When we march onto the field with pride and confidence, the entire
school’s image gets a boost as well as our own.

Teamwork
Band is the Ultimate Team! Because we rely heavily on each other, band
members form close bonds with one another. It is important to respect the
rights of other  members. When we treat others with respect and
consideration, we will be treated the same way in return. If we engage in
anti-social behaviors such as arguing, foul language and spreading rumors,
others will respond in kind.

Each member places the good of the unit before his/her own desires or
creature comforts. This Esprit de Corps (devotion to a common cause) is what
makes the band such a strong unit. The members strive to enhance the band’s
reputation, and in doing so establish excellent reputations for themselves
and build character through their association with the group.

12...back to top Leadership
Student leaders are selected each spring before the band banquet. Any member
who is not on either academic or disciplinary probation and is enrolled in
band for the following year is eligible to run for office. Candidates for
president must be members of the junior class. Once selected, leaders remain
in office until they graduate or move up to a higher office.

Band Council consists of eight members: Drum Major, Assistant Drum Major,
President, three General Members, Uniform Manager, and Seton Representative.
Most officers are directly elected by the general membership. Exceptions are
Drum Major, Assistant Drum Major and Section Leaders. These positions are
appointed by the directors with the voting input of the members.

Drum Major and Assistant Drum Major positions are determined based on
tryouts, a questionnaire, teacher evaluations and school records (grades,
attendance, demerits) as well as election results. These two positions are
also open to the female band members.

Band council meetings will be held once a month after school. Dates will be
announced as far in advance as possible. All band officers are required to
attend.

 Band Council - Responsibilities
Band officers are expected to set an example for the general membership and
assist the directors and members in any way they can to keep the organization
running smoothly. This may include handling minor matters which do not
require the directors’ immediate attention, or bringing matters to their
attention when necessary. They are expected to arrive at least 15 minutes
early for performances. They are also expected to anticipate where their help
may be needed.

Officers will be responsible for the general appearance and behavior of the
band. This includes correcting any type of uniform violation and any type of
behavior that creates a bad and inappropriate impression of the band and
Elder High School. If a disagreement or complication between officers arises,
or if there is a need for constructive criticism, it is to be discussed
privately and not within seeing or hearing distance of the rest of the
membership.

Each office carries specific duties as well:

President: 
        • highest-ranking officer in concert band
        • represents senior class
        • coordinates and presides over officers’ meetings
        • delegates jobs as needed
        • leads prayer before rehearsals and performances
        • coordinates and promotes band and booster activities
        • spokesperson for the organization
        • represents band members at booster meetings

   
Drum Major:
        • highest-ranking officer in marching band
        • takes complete control of marching band during performances
        • provides other band members with an
          example of proper behavior and discipline
        • assists the directors in teaching 

           marching band fundamentals and skills
        • conducts and maintains discipline during
           rehearsals, with the help of  other leaders
        • represents band members at booster meetings
        • accepts awards on behalf of the marching band
          (i.e., at competitions)

Assistant Drum Major:  
        • second-highest-ranking officer in marching band
        • assists the drum major in all his/her duties
        • assumes the duties of the drum major in his/her absence
        • represents band members at booster meetings
        • accompanies drum major in accepting awards on
           behalf of the marching band (i.e., at competitions)

Uniform Manager:   
        • conducts uniform inspections before
           performances and reports all violations
        • dispenses replacement parts for uniforms and
           collects payments when  applicable
        • is responsible for transport and distribution
           of plumes/bow ties before performances and
           their collection afterwards 

General Members:   
        • express concerns and opinions of all band
           members in council meetings
        • advise and assist band members with minor problems
        • report any problems they observe to the
           appropriate authority figure within the band

Seton Representative:  
        • acts as a spokesperson for Seton students in band
        • serves as a liaison between the band and the Seton Orchestra
        • keeps Seton students informed of news announced in their absence
   
Other Appointed Positions
Section Captains:  
        • act as liaison between directors and section leaders 
        • evaluate their section’s musical performance
        • oversee section leaders and sectional rehearsals
        • when called upon, assist their sections in learning marching drills

Section Leaders:   
        • monitor progress of section members in learning their music
        • call sectional rehearsals when necessary
        • preside over sectionals and reports progress to the directors
        • check condition of section members’ instruments and

           uniforms and whether  they have all the necessary accessories

Responsibilities of Band Members
In order to keep our organization running smoothly, it is necessary that any
problems be brought to the attention of the leaders and directors as soon as
they occur. When conflicts arise and members only complain to each other,
rumors are spread, hindering us from achieving our goals. Never complain to
anyone who cannot solve your problem.
 

Responsibilities of Band Directors
The directors are ultimately responsible for the complete operation of the
band. They supervise all activities of the band and boosters. They work with
student and booster officers to ensure smooth operation of the unit. Their
duties include preparing the band for all performances, administering
punishment when necessary, planning all of the band’s activities, and
representing the organization in dealings with the school administration.
They must do whatever is necessary to keep things running smoothly. Their
word is final in all band-related matters.


13...back to top Code of Conduct
Whenever we perform, we will be highly visible not only as a musical
organization, but also as representatives of our school and city.  We have an
obligation to project and maintain the absolute highest moral and musical
integrity and citizenship.  We will not compromise our commitment to this
ideal.  Many of those who come into contact with us as we perform and tour
will form their opinions of us based upon the impressions we create both in
close proximity and from a distance.  Therefore, the appearance, conduct, and
demeanor of any Elder High School Band member will be beyond question at all
times.

Rehearsals

• Members are to follow the school dress code for all rehearsals during the
school day.

• Members are to refrain from any unnecessary conversation during rehearsal.

• Food, drinks and gum are prohibited except water during marching band
practice breaks.

• Members  will speak to each other and directors with respect at all times.
No swearing is permitted.

• Members will show respect for the property of each other and the school.

Performances

The rules listed in this section apply to all performances. During marching
band performances and band trips, the specific guidelines listed in the
following sections are in addition to these rules.

• While you are in uniform, food and drink are permitted only when specified
by the directors. Chewing gum is prohibited at all times.

• Members will not use tobacco, alcohol, illegal drugs and profane language.
Anyone who does so while in uniform will be subject to disciplinary action
following the policies and penalties set by the schools.

• When in uniform attire and in public view, remain in full uniform.  It is
unprofessional to have shirttails out, to wear gym shoes while in concert
attire, to chew gum, etc.  The loading of equipment may necessitate
adjustments to these expectations.  Follow the instructions of the directors
or anyone else in charge.

• No PDA (public display of affection). Remember, you are not on a date.

• All school rules and penalties apply while you are involved in band
activities.

 
Marching Band Performances

• Current band members, staff and chaperones are the only people permitted to
sit in the band area or ride the buses. Although we want to have fun at the
games, our first priority is to provide music. We cannot be distracted by
visitors.

• Do not play unless told to do so by the directors or field commander. Do
not allow anyone else to play your instrument. Be prepared to play at any
time.

• You are permitted to leave the band area and socialize during the third
quarter of the game provided you follow a few simple rules:
• Leave your instruments in sections in a safe place.
• You must be back in the stands by one minute (on the game clock) before the
end of the quarter, ready to play the fight song at the end of the quarter.
• No eating or drinking is permitted in the stands.
• Stay in the stadium at all times unless given permission to leave by a
director. Failure to comply with these rules will result in a loss of your
third quarter privileges at the next game.

14...back to top Special Guidelines for Overnight Trips
As in any situation, good judgment must always prevail.  All rules and
expectations are set forth to help you enjoy your trip to the fullest, and to
avoid the embarrassment and inconvenience which momentary lapses in judgment
may bring about. 

• Punctuality is essential in adhering to our very busy tour schedule. Refer
to your itinerary and make note of changes as they become necessary. Be early
for everything and help each other stay organized.

• When enjoying free time during sightseeing excursions, always stay in
groups of three or more band students. This rule is for your safety. There
should not be any deviation from it.

• At no time will Elder Band members enter the hotel rooms, residences, or
vehicles of anyone outside our group. This includes taxis or other
transportation, public or private unless accompanied by a chaperone or adult
sponsor.

• Elder Band members will not enter the hotel rooms nor sleeping quarters of
anyone of the opposite sex. Even the most innocent and forthright interaction
among girls and boys in hotel rooms invites criticism and creates unnecessary
distraction, and therefore will not be permitted.

• While staying in hotels there may be other bands, groups and individuals
from other cities.  Some of these groups and individuals will be unsupervised
and may engage in behavior which would violate this Code of Conduct. Do not
be influenced nor persuaded to engage in any behavior which is in conflict
with the spirit of this Code of Conduct.

• Students must remain reasonably quiet at all times when in lodging
facilities.

• Profanity and profane behavior will not be tolerated at any time.

• Curfews will be strictly observed. Any personal needs which might require
leaving your room after curfew must be arranged in advance with a chaperone
or adult sponsor. 

• Each band member is responsible for all of his/her equipment and personal
items (triple check for uniform parts, extra reeds, valve oil, mutes, etc.).
However, we all must share in the logistical responsibilities of the trip. We
will all participate as equipment movers, sanitation engineers, stagehands,
etc. No questions! Perform the duties asked of you.

• There will be times when changes to our plans become necessary. Look for
solutions to problems and avoid complaining. Concerns should be expressed 
appropriately.

Please do not make it necessary for a chaperone or any other adult sponsor to
address these issues. It is embarrassing and distracting for all involved.


15...back to top Equipment Quality and Condition
We highly recommend that you have the best instrument possible. As you move
from beginner level to the high school program, you will be playing more
complex music which will place more demands on the instrument. By upgrading
from a beginner-level instrument, or at least upgrading your mouthpiece
and/or reeds, you will greatly increase your chance for success.

Also, your instrument should always be kept in good repair. An instrument
that is not properly maintained will not produce the best sound no matter how
well you play it. If you play a school-owned instrument it is still your
responsibility to keep it in good condition. Costly repairs could prevent the
band from purchasing other things we may need with our limited funds.
Treating our instruments with pride greatly enhances the public image of the
band.

Written penalties or demerits will be issued to members who mistreat their
instruments and/or accessories in any way, including not putting them away in
the proper place. The severity of the punishment will depend upon the
seriousness of the infraction.

Percussion Equipment
Marching snare drummers must have their own sticks. The Elder Band will
provide the necessary sticks/ mallets for the use of the other percussionists
(1 pair per member). Each member is responsible for his/her own sticks. They
should be kept in the case with the drum. Any lost or broken sticks will be
replaced by the person responsible for the pair. Each percussionist will be
assigned his/her own instrument and will be responsible for any repairs
needed, including replacement of broken heads.

Instrument Locker Room
Each student will be assigned a locker in the instrument storage room and be
required to have a combination lock on your designated locker. School owned
instruments must be locked up; the person  to whom the instrument is assigned
is responsible for any theft or damage. 

16...back to top Accessories
Each member should always have their music folder, a pencil and the following
supplies on hand:
    Reed Players:  
        • at least 3 good reeds
        • reed guard for 4 reeds
        • cleaning cloth or swab
        • cork grease
        • neck strap for saxophones
        • good corks and pads

    Flute Players: 
        • cotton cleaning cloth
        • cleaning or tuning rod
        • good pads

    Brass Players: 
        • valve/slide oil or super slick
        • tuning slide grease
        • mouthpiece brush
        • cleaning snake (optional but recommended)
        • polish cloth
        • straight mute
        • all slides working; good spit valves

    Percussionists:
        • sticks or mallets provided by band (see Percussion Equipment above)
        • 1 extra pair of sticks for field drummers


17...back to top Uniforms
Any performing group needs to keep a consistent appearance among members.
When you perform as part of a group, your attire must reflect the idea that
you are a member of the group rather than proclaiming your individuality. Any
deviation from the uniform detracts from the appearance of the group as a
cohesive unit, as well as detracting attention from the quality of the
performance.

The wearing of the Elder Band uniform should bring a sense of pride to band
members. Students must be in the required uniform for all performances.
Members are not to appear in public in less than full uniform, unless
otherwise instructed. The uniform is to be completely on or completely off
except at home or in the band room. Uniforms are to be kept clean and in good
condition.

Summer and Concert uniforms are machine washable. Dress uniforms are dry
clean only. Cleaning and alterations are the responsibility of each band
member. Please check the fit of the uniform from time to time

Marching uniforms are provided by the band. Other items must be purchased by
each member. (Some items will be ordered for you when you provide us with
your size). Below is a list of all items required for each uniform.

Marching                          Summer                            Concert

White Coat                       Purple Summer Shirt*     White Tuxedo Shirt*
Purple Pants                     White Pants*                    Black Pants or Skirt
Hat with Plume                 White Belt*                        Bow Tie*
White Marching Shoes*  White Marching Shoes*  Black Dress Shoes
White Socks                      White Socks                     Black Socks or Stockings
White Gloves**

* These items are ordered through the band and paid for by the band member.
** The first pair of gloves is provided; replacements are $2.00/pair.


Inspections will be held before each performance. Band members who arrive for
a performance in a uniform in disrepair or with pieces missing will be
charged with a uniform violation and points will be taken off his/her grade.
If the problem is not corrected before performance time, the member will not
be allowed to perform and more points will be deducted.

The marching band uniform must be treated with respect. Written penalties or
demerits will be issued to members who mistreat their uniforms in any way,
including not hanging them up properly. The severity of the punishment will
depend upon the seriousness of the infraction.

Because we are a highly visible group with exposure to a variety of
audiences, and because each member represents Elder and the Elder Band while
in uniform, we have very specific guidelines for appearance and uniform
maintenance:

•   Long hair must be tucked under the hat.

•   Marching shoes and laces must be kept clean.

•   Gloves must be clean and white.

•   Students must wear shorts and a plain white t-shirt under the uniform in
the event they need to change on the bus.

•   No jewelry (watches, rings, dangling earrings, etc.) is to be worn with
the uniform.

•   Other articles of clothing are not to be worn over the uniform except
coats in cold or wet weather.

•   You must keep extra pairs of clean gloves and shoelaces in your
instrument case.

•   Marching uniforms are to be transported in garment bags to protect them
from dirt and damage.

•   Uniforms must be hung on wooden or plastic hangers; wire hangers can
leave rust stains on uniforms that are damp from perspiration or rain.

•   Dirt should be brushed off the uniform after it is dry.

•   Uniforms are not to be taken home except for cleaning. They must be
returned to the uniform room after each performance; do not leave them in
the band room!

 After each performance:
        • Hang uniforms neatly in the appropriate garment bag and hang it up
        on the proper rack.

        • Store only the uniform in the garment bag. Dirty shoes, socks, etc.
        do not belong in the garment bag. Imagine the smell!

        • Return hats to the assigned box and plumes to the plume case.

        • Return and keep instruments in your designated locker location only.



18...back to top Transportation
Each band member is responsible for being at the school on time for
performances. Please arrive before the time designated by the directors. “To
be early is to be on time, to be ‘on time’ is to be late, and to be late is
unacceptable.” We realize that transportation to the school can become a
problem; we suggest car pooling as much as possible. We provide each family
with a band roster so that students and parents can make the necessary
arrangements.

Band members are expected to ride the buses to away games and contests. If
special circumstances arise, parents may be permitted to drive their
son/daughter. These arrangements must be discussed with the directors
beforehand.

For after school practices, students may be picked up at the practice site or
ride the bus back to school to be picked up there. Students who drive to
school may drive to after school practices with written permission from a 
parent/guardian.


19...back to top Calendar of Events
This list will give a good general of idea of our activities throughout the
year. Our schedule is subject to change. A monthly newsletter/calendar will
be mailed to each member’s home with specific dates, times and other relevant
information.

June
• Percussion & Guard practices begin

July
• Summer band practices begin
• Band & Booster picnic at Delhi Park

August
• Band Camp
• Post band camp rehearsals continue
• Uniform fittings held at school
• Football games begin; game ball raffle at home games - Friday nights

September
• Football continues; game ball raffle at home games - Friday nights
• Harvest Home Parade in Cheviot - Thursday after Labor Day
• Marching Band competitions as announced - Saturdays
• Band pictures taken
• Band may sponsor mixers after football games

October
• Football continues; game ball raffle at home games -Friday nights
• Marching Band competitions as announced - Saturdays
• Band may sponsor mixers after football games

November
• Final football game(s); game ball raffle at home games - Friday nights
• Possible playoff games - Fridays or Saturdays
• Senior Parents’ Night at last home football game
• Mid-evening Madness at The Pit (Pep Band)- Wednesday before Thanksgiving
• Price Hill Thanksgiving Day Parade

December
• Possible playoff games - Fridays or Saturdays
• Delhi Christmas Parade
• Basketball games begin; Shoot the Hoop at halftime
• 8th grade testing - Stage Band plays
• Band Christmas Concert & Party
• Seton-Elder Performance Series Christmas Concert

January
• Basketball continues; Shoot the Hoop at halftime
• Indoor Percussion and Guard begins

February
• Basketball continues; Shoot the Hoop at halftime
• OMEA Solo & Ensemble Competition
• Paçzki Festival
• Possible Indoor Percussion and Guard competitions

March
• St. Patrick’s Day parade downtown
• Stage Band performs at grade schools
• 8th grade registration - Stage Band plays
• Possible Indoor Percussion and Guard competitions
• OMEA Large Band Competition

April
• Seton-Elder Performance Series Musical

May
• Scholarship auditions
• Seton-Elder Performance Series Arts Festival (Instrumental & Choral
Concerts)
• Band Awards Banquet
• Percussion auditions and Guard tryouts
• Graduation - Concert Band plays

Unscheduled Events
From time to time we will be asked to play for special events at Elder or in
the community. The directors will give as much notice as possible for these
performances.



20...back to top Band Boosters
The purpose of the Boosters is to provide support - moral, spiritual and
financial - to the band program. The organization is not involved in
determining the instructional program, but exists to provide support to the
program set up by the music department and the school administration. The
Boosters’  most important job is to be enthusiastic supporters of the band,
cheering us on at all our performances and raising funds for the purchase of
equipment and other necessities.

Booster Officers
All band booster officers are elected. Nominations are accepted in March and
elections are held in April with results announced at the Band Banquet. The
president serves a one-year term.  The vice president serves one year in that
position, then becomes president. Each other officer serves until his/her
child graduates or he/she steps down. The duties of the officers are as
follows:

    President: 
        • Presides at all meetings; calls meetings as needed.
        • Supervises all affairs of the Boosters (e.g., fundraisers)
        • Appoints committee chairpersons
        • Working with the directors and treasurer, updates the three-year
             budget between March and May

    Vice President:
        • Serves as an assistant to the president
        • Assumes the duties of the president in his/ her absence

    Secretary: 
        • Handles all written correspondence
          (ie. flowers, masses, thank you’s, etc)
        • Records minutes of all meetings
        • Coordinates the Band Banquet
        • Coordinates the July family picnic
        • Chairs “Breakfast Club” meetings before early-morning performances

    Treasurer: 
        • Records all financial transactions
        • Maintains individual student credit accounts
        • Prepares a monthly income statement
        • Tracks spending and income to budget
        • Assists in preparation of annual budget
            *Must have access to computer spreadsheets

    Lottery Secretary: 
        • Oversees distribution and collection of lottery tickets
        • Records winning numbers and submits winners’ names to the school
             treasurer

Booster Volunteers

    Parish Representative: 
        • Coordinates phone chains within the parish
        • Submits information to parish bulletin as necessary

    Cashiers:  
        • On a scheduled basis, come to school and process all payments to
        the band, make deposits and prepare reports for the treasurer,
        director and fundraising chairmen
        (see Fundraising & Student Credit, pp. 20 -21)

    Fundraising Chairmen:  
        • Oversee all aspects of individual fundraising events


21...back to top Band Fees
    Band Camp                                                        $200.00

    Guard “Show” Uniform                                     varies
    Summer Uniform Shirt                                       $15.00
    Summer Uniform Pants                                      $25.00
    Guard Summer Uniform Shorts/Skirt/Tights    $20.00
    Marching Band Shoes                                       $25.00
    Guard Shoes                                                       $20.00
    Uniform Belt                                                       $5.00
    White Gloves                                                      $2.00
    School-owned Instrument Rental                      $50.00
    Concert/Stage Band Tuxedo Shirt                     $15.00
    Concert Band Bow Tie                                       $3.00
    Guard Camps (2)                                                $30.00
    Indoor Guard                                                      varies
    Indoor Drumline                                                 varies

Fees are based on last year’s fees and therefore are subject to change.
All fees except band camp fee are due by the end-of-year Band Awards Banquet.
The Band camp fee is due before the start of band camp.

It is the policy of the band not to exclude anyone from the band because of
financial difficulties.
Please contact the band director or booster president to discuss this matter.


Fundraising & Student Credit

To Parents: Remember, the primary goal of all our fundraisers is to raise
money for the Band. Our band program cannot exist without your support. While
costs continue to rise, educational budgets are being frozen or reduced, and
everyone is required to trim expenses to a bare minimum. Although we are very
frugal in our spending, the welfare of our program is at the mercy of the
economical climate; our financial salvation has been our active parent
organization. You provide the fuel for us to move forward, and we want to
extend a special thanks for your priceless contribution.

Student Credit Accounts:  Each student has an account with the Boosters.
Students can earn credit for selling lottery tickets or working a minor fund
raiser. Both students and parents can earn credit by working at special
events. The amount of credit earned varies with each fundraiser. This credit
can be used to pay for students’  band fees, band camp, and trips.

Any money raised by a band member as part of a fundraiser is the property of
the Elder Band and not the student. Credit accounts are established for the
purpose of rewarding the students who contribute to our fundraising efforts
by reducing the fees they owe. No refunds are given for unused credit. Credit
may be used only for the items listed above. It may not be applied to
personal purchases of any kind.

When a student leaves the band, any unused credit may be transferred only to
a sibling or first cousin who will join the band within two years. If there
is no relative to receive the credit, the funds will be absorbed into the
general fund.

 


SCRIP Gift Certificate Program: The SCRIP program is a pleasant and easy way
to add money to your student’s account because there is no additional cost
associated to buying SCRIP. SCRIP is gift certificates and nothing more. The
“profit” or discount paid by the participating companies is credited to the
band and your account. So you receive FREE credit for shopping with
certificates you purchase at no extra cost.  SCRIP certificates are available
for local grocery stores, national and regional department stores, gas
stations, and many restaurants and specialty shops. SCRIP can be spent
exactly like cash and can be sold to family, friends, and neighbors.

Regular purchase of SCRIP can cover many of your band expenses and fees. This
is an ongoing weekly program. So, it just requires a little bit of planning
and becomes an easily acquired habit. Everyone eats, wears clothes and buys
gas, so why not take advantage of this wonderful program!

Grocery Certificates:  Works like SCRIP. Gift Certificates from Kroger are available

through the grocery certificate chairman. Please purchase these certificates

and use them instead of cash when you shop at these stores.

These certificates are sold at face value (e.g., $20 certificates for $20 each),

but the band receives 5% of all sales. The seller receives 4% of his/her sales in credit.

This is FREE credit for their accounts!

Lottery:  Each student is given 5 lottery tickets to sell each month. 
Tickets cost $5 and are good for the whole month.  Winners are based on Ohio
Lottery Pick 3 played straight (evening drawing).  Students receive $2 credit for each

ticket they sell.  If you want certain ticket numbers each month or extra tickets,
please contact our Lottery Secretary. Ticket stubs can be turned in to the
Lottery Secretary or the Band Director.

Target Guest Card: The Elder Band and Target have teamed up for the Target
Take Charge of Education program. When you do your shopping at Target, they 
will donate 1% of your Target Guest Card purchases to the band. If you
already have a Target Guest Card you can designate Elder High School as the
recipient. If you don’t have a card, you can apply for one at any Target
store or at the Target web site at www.target.com. When approved, you  will
also receive 10% off an entire Target Card purchase.

Game Ball Raffle: The boosters raffle off the football used in the opening
kick-off of each home football game.  Tickets are sold before and during the
first quarter of the game.  If you can help sell tickets, or would like to
sponsor a game ball, please contact the Band Booster President.

Shoot-the-Hoop:  At all home basketball games, the Boosters sell tickets for
a chance to shoot the basketball from the free throw line and win $25, from
the 3-point line for $50, or from half-court for a minimum of $500,
increasing $100 per game if there is no winner.  Tickets are sold during the
first half and winners are drawn at half-time.

Special Events:  The band and Boosters have worked at some special one- and
two-day events such as Riverfest, Oktoberfest, Tall Stacks, etc. For most of
these events we help run the concession booths and receive a percentage of
the profits for the events for individual student credit. Students and
parents are needed to make these projects successful and fun, too. Please
sign up to help out when these events come along.

 

www.schoolcash.com

If you shop online, please visit www.schoolcash.com and
select Elder High School. This site is an online shopping mall of many brand
name stores whose merchants donate a percentage of all sales to the school
you designate. The band receives all rebates designated to Elder.

The school’s auditors require sound cash handling procedures for all
fundraising events. The event chairman is responsible for having two people
count cash proceeds, and fill out and sign a receipt for the amount, which is
then turned over along with the cash for deposit (see Cashier, p. 19).

22...back to top

Grading Policy
The Elder Band grading policy is outlined in this handbook in order to give
you, the band member, an idea of what is expected from you. This policy is
not meant to fail anyone but was developed in order to provide a fair and
consistent method of determining your progress as a musician.

How well you strive to fulfill your potential (not how well you play but
whether you are improving as much as possible) will be reflected in your
grade each quarter. You are graded on how well you prepare the music that is
to be performed in the band. If every member does his/her best, we will be
successful as a unit, and that success will be reflected in your grade.

Your grade is determined by many factors, but the basis of the grading policy
is summed up in the following motto:

“Be in the right place at the right time, with the right equipment and the
proper attitude, ready to concentrate and make music.”

On the following page is a copy of the form used to calculate band grades.
Because marching band involves a set of skills not required for concert band,
the first quarter is graded differently from the other three. Grades are
determined as follows:

• In the first quarter, all three sections of the form are used to determine
the grade. The “Music Ability and Performance” section accounts for 40% of
the grade. They are graded on their development of basic music skills.
Students are required to submit a cassette tape of themselves playing. The
tape is used to help determine their scores in this section. The “Marching”
and “Attitude and Effort” sections are worth 30% each. This portion reflects
the student’s behavior in class and his/her ability to be organized,
attentive and to work as a team towards a common musical goal.

• During the remainder of the school year, the “Marching” section is not
used. A quarterly playing test is administered to determine the student’s
musical progress. The “Music Ability and Performance” section is worth 60%
of the grade, and the “Attitude and Effort” section is worth 40%.


• Please note that students are required to be present at ALL performances.
An unexcused absence from a performance is an automatic failure for the
quarter.



Name______________________    
Quarter  1_______  2_______  3_______  4_______

                                                                         (96-100)    (90-95)   (80-89)     (75-79)   (70-74)
                                                                           Excellent   Good    Average    Fair        Poor       Total


MUSIC ABILITY & PERFORMANCE:

Tone Quality & Intonation    

_____

_____

_____

_____

_____

_____

 

Note Accuracy

_____

_____

_____

_____

_____

_____

 

Rhythmic Accuracy

_____

_____

_____

_____

_____

_____

 

Articulation & Technique              

_____

_____

_____

_____

_____

_____

 

Observes markings, phrases, dynamics

_____

_____

_____

_____

_____

_____

 

Playing posture

_____

_____

_____

_____

_____

_____

 

Shows improvement - Practices

_____

_____

_____

_____

_____

_____

 

Learns & knows the music - Practices 

_____

_____

_____

_____

_____

_____

 

Memorizes the music (Marching)    

_____

_____

_____

_____

_____

_____

 

Overall playing ability                          

_____

_____

_____

_____

_____

_____

 

 

 Score   _____

MARCHING:
Coordination      

_____

_____

_____

_____

_____

_____

 

Stays in step      

_____

_____

_____

_____

_____

_____

 

Marching posture & carriage

_____

_____

_____

_____

_____

_____

 

Instrument posture 

_____

_____

_____

_____

_____

_____

 

Responds to commands & directions

_____

_____

_____

_____

_____

_____

 

Execution of drill maneuvers

_____

_____

_____

_____

_____

_____

 

Effort

_____

_____

_____

_____

_____

_____

 
                                                               

Score   _____

ATTITUDE & EFFORT:
Attitude

_____

_____

_____

_____

_____

_____

Effort

_____

_____

_____

_____

_____

_____

Cooperation  

_____

_____

_____

_____

_____

_____

Conduct (Playing around)

_____

_____

_____

_____

_____

_____

Quietness - shows self-discipline

_____

_____

_____

_____

_____

_____

Pays attention in class

_____

_____

_____

_____

_____

_____

Promptness & prepared for class

_____

_____

_____

_____

_____

_____

Use of inappropriate language

_____

_____

_____

_____

_____

_____

                                                               

Score   _____
 
EXTRA CREDIT POINTS:                                MINUS POINTS:  

 
    Private lessons         _____                              Tardy  _____
    Attends other concerts/contests _____           No instrument/equipment    _____
    Participation in contests (OMEA)_____         Uniform violations          _____
    Active section leader       _____                       Instrument in disrepair       _____
    Stage Band member       _____                        Unexcused absences (Failure)   _____
    Pep Band member         _____
    Steel Drum Band  Member _____
    Member District Honors Band _____
    Seton Orchestra Member  _____    

23...back to top